Making the Extraordinary seem Ordinary

Registration Information





2014 - 2015 Online Registration Link Click Here 
for Masters, Competitive, Non-Competitive, Para 



Current Introduction to Swimming Information package can be viewed here

Masters Swimming information can be viewed here.

Stingrays General Information package can be viewed here.





Competitive, Non-Competitive, Para Registration Info

The following registration package contains several documents that are important for you to read over before signing your registration form.  Your registration package should contain the following documents:

Fee Schedule
Registration Form
Medical Information Form
Photo Release Form
Discipline/Swimmer Code of Conduct
Parent Code of Conduct
Registration Information
Swim Schedule

If you are unable to locate any of these documents, please contact the Registrar, Jennifer Kelly at 613-272-5404 or at jen@bayviewyachtharbour.com . 

If you have any other questions, concerns or comments, please contact the Registrar.


                                                                                                                                   


FEE SCHEDULE


Table A:   Stingrays Fees
Installments
LevelAnnual Fee (amount per month paid over 8 months)
Intro to Comp
$202.29
$202.29
 per session**
Bronze
$1,105.65
$138.21
Silver
$1,316.46
$164.56
Gold
$1,632.24
$204.03
Age Group 
$1,948.02
$243.50
Senior
$2,259.96
$282.49
Para
$231.98

  (Non Competitive Swim Ontario  & EOSA fees are  included)

Table B:  Swim Ontario/EOSA Fee
Age Annual Fee
(as of December 31, 2012)
Non-Competitive Rate:$41.90
Competitive Rate:
8  & Under$87.00
9&10$97.00
11 to 14$127.00
15 & Over$147.00

The following is a summary of payment required:

Fee Description
Due Date
Amount
A: Club Registration Fee (see Table A above)
Sep 15, 2014
See above
B: Swim Ontario/EOSA Fees (see Table B above)
Sep 15, 2014
See above


C: Non-Contributing Fee (if applicable)*
Sep 15, 2014
$95.00

* This fee must be paid for any swimmer that is not from one of the contributing townships (Drummond/North Elmsley, the Town of Perth or Tay Valley).

**The Intro to Competitive session dates are as follows:
Fall
October 6 to December 11, 2014
Winter
January 5 to March 26, 2015 (no swimming March Break)
Spring
March 31 to June 11, 2015

NOTE: Families with two or more swimmers qualify for a 10% discount on their Stingray Fees.

PAYMENT is made through the Perth Stingrays website at www.perthstingrays.blogspot.com.



FOR INSURANCE PURPOSES, A COMPLETE REGISTRATION ONLINE WITH ALL PAYMENTS MUST BE RECEIVED BEFORE YOUR SWIMMER STARTS SWIMMING.


           
General Information
Swimmer Code of Conduct:
Membership in the Perth Stingrays Aquatic Club is a privilege and swimmers are expected to demonstrate leadership and behavior that furthers the PSAC Code of Conduct. This mandates that the individual swimmer is to be a credit to his/her team and a friend to her/his teammates, completing workouts without horseplay or harassment of other team members in the pool or locker-room.
PSAC Swimmers shall at all times:
ü  be courteous and respectful to all individuals
ü  follow the directions/rules of the coaching  and pool staff
ü  refrain from the use of alcohol, tobacco or drugs
ü  obey pool safety rules including to but not limited to the following:
Ø  no running on deck or in locker rooms
Ø   shower before entering the pool
Ø   refrain from unruly or disruptive behavior( this to be at the discretion of the coach or pool staff and may include: pushing shoving, yelling on deck or in the locker rooms,  towel slapping or hitting,  fighting,  verbal abuse or swearing (including name-calling and hurtful comments)
ü  refrain from causing, attempting to cause or threatening to cause physical or emotional injury to another person
ü  must have regard for basic safety of self and others
ü  respect the belongings of others, including purposeful damage of property

PSAC Swimmer Discipline Policy

This policy is in place to protect all swimmers in the club and to support the expectations set forth by the club. Inappropriate and unsafe behavior will not be tolerated at practices (including the deck, hallways, outside on pool property, locker-room or other rooms at the pool) nor at meets. If a swimmer chooses to not follow the rules and expectations of the coaches, Club and Pool Staff, then the following steps in progressive discipline will take place:

Step 1: Verbal Warning
The coach or staff member who witnessed or who was informed about the infraction will give a verbal warning to the swimmer.

The verbal warning is the opportunity for the coach to constructively counsel the swimmer regarding a behavior problem and provide an opportunity for the swimmer to improve the behavior.  A note should be made of the particulars of the meeting, including the date and nature of the discussions. The note should be kept in a confidential file for future reference, if required. The Board will be informed on all infractions.




In response to a first infraction, the coach should informally meet with the swimmer and:

§  clearly inform the swimmer of the conduct for which they are being disciplined and the impact of this conduct on the swimmers, Club, etc.
§  inform the swimmer of what the behavioral expectations of the Club are
§  permit the swimmer to provide an explanation and consider the swimmer’s input
§  where applicable, set a time frame for improvement and a follow-up meeting to review the situation and
§  inform the swimmer of the consequence of failing to address the conduct issue and of the steps that would subsequently be taken.
§  verbally inform the parents about the conduct issue, warning and follow-up
§  the Discipline Committee of the PSAC Board will be informed of the infraction
Step 2: Written Warning
If the behavior persists or if a second similar infraction occurs within a reasonable time frame, then the swimmer will be asked to sit out the remainder of the practice or meet, and a letter of warning will be issued.  If the behavior occurred in the locker room, the swimmer will banned from locker room privileges for that day or the following and a letter of warning will be issued.
The written warning should:
§  advise the swimmer that further to the previous meeting, the problem still persists. The coach will provide a factual account of the subsequent infraction and the impact on the group, Club, etc.
§  re-confirm the behavioral expectations of the Club
§  advise of the improvement or change required by the swimmer
§  advise that the written warning will be placed in the swimmer’s file
§  advise that failure to address the problem will result in more severe disciplinary action  (see Step 3)
§  a copy should be given to the parents of the swimmer as well as to the swimmer
§  the Discipline Committee of the PSAC Board will be informed of the infraction
Step 3: Suspension
A suspension, including a letter of suspension is the next logical step in progressive discipline.
If the behavior of the swimmer occurs a third time, the swimmer will be dismissed from the remainder of the practice or meet and may be suspended for one or more practices (depending on the nature of the infraction and at the coach’s discretion). If it is a locker room infraction, the swimmer will be banned from locker-room privileges for at least one week, but not more than three.
The letter of suspension should:
§  follow the same steps as above except that the swimmer will be advised that failure to address the problem will result in Step 4, and should contain a final warning.
§  include a request to set up a meeting between the coach, head coach, parents and swimmer to discuss the situation in person and to ensure that all parties understand the ramifications of a failure to address the problem.
§  a copy of this letter should be given to the parents of the swimmer, the swimmer and to the Board of Directors of PSAC.



Step 4: Dismissal
If, after all the above attempts have been made to improve an outstanding infraction of the Swimmer’s Code of Conduct, then it may be appropriate to consider termination of membership in PSAC .
Before making a decision to dismiss a swimmer, the coach and Executive Officers of the Board of Directors must ensure that a full and fair investigation of the facts is considered.
Prior to dismissal of a swimmer, the Executive Officers must establish that:
Ø  Sufficient documentation exists to support the dismissal.
Dismissal is performed in person and is confirmed in a formal letter to be written by the coach and signed by the Executive Officers. Once again, the coach should meet with the swimmer to inform the swimmer of the action being taken and the reasons for it.

In a situation where a swimmer commits a serious offense, generally the swimmer should be suspended pending an investigation. The Head coach and Executive Officers have the responsibility to investigate the situation as expeditiously and thoroughly as possible. If the allegations are supported, a lengthy suspension or dismissal may be warranted.
Some examples of serious offenses are:
·         jeopardizing the safety and security of swimmers
·         damage or theft of the Club’s, Pool’s or swimmers’ property
·         drinking or substance abuse while at practice or at meets
·         threatening behavior (threats to harm another person)
·         criminal acts
·         serious insubordination

Any disciplinary action taken by PSAC may be subject to challenge. Therefore, it is important that the Head Coach keep accurate records. All communication including verbal and written warnings, written suspensions and dismissals should be thoroughly documented. 
Documentation should be factual and should clearly state the particulars of each meeting (e.g. date, location, subject, follow-up, etc.). Personal comments should not be documented.  These records are to be kept in a confidential file that resides with the Discipline Committee of the PSAC. The records will be destroyed once the swimmer leaves the Club.



Parent Code of Conduct:
As a parent of a swimmer and member of the Perth Stingrays Aquatic Club programs, I will abide by the following guidelines: 

1.      I will practice teamwork with all parents, swimmers and coaches by supporting the values of Discipline, Loyalty, Commitment and Hard Work.
2.      I will not coach or instruct the team or any swimmer at a practice or meets (from the stands or any other area) or interfere with coaches on the pool deck.
3.      I will demonstrate good sportsmanship by conducting myself in a manner that earns the respect of my child, other swimmers, parents, officials and the coaches at meets and practices.
4.      I will maintain self-control at all times. Know my role. Swimmers - Swim Coaches - Coach Officials - Officiate Parents – Parent
5.      I understand that criticizing, name-calling, use of abusive language or gestures directed toward the coaches, officials, and/or any participating swimmer will not be permitted or tolerated, and I may be asked to leave the program.
6.      I will enjoy involvement with the PSAC Swimming Programs by supporting the swimmers, coaches and other parents with positive communication and actions.
7.      I understand that, during competitions, questions or concerns regarding decisions made by meet officials are directed to a member of our coaching staff. Parents are not permitted to address officials directly.
8.      I understand that volunteer organizations such as the Perth Stingrays depend on the energy and goodwill of parents to fulfill numerous, essential roles. My volunteer efforts are an integral part of the success of the team and I will complete my volunteer responsibilities.  Sanctions: Should I conduct myself in such a way that brings discredit or discord to the Perth Stingrays Aquatic Club, I voluntarily subject myself to disciplinary action. The Perth Stingrays Aquatic Club maintains the right to terminate any membership with/without cause in the interest of our vision, mission and objectives.  


Swimmer: _______________________________________________________

Signature: _______________________________________________________

Print Name:  _____________________________________________________

Date:  ___________________________________________________________

Signature: ________________________________________________________

Print Name:_______________________________________________________




Parental Commitment:

The Perth Stingrays organization is very dependent on parental commitment. In order to keep registration fees as low as possible, we rely on the willingness of parents to volunteer time and effort throughout the year.  There are two main areas where we require volunteers; Officiating and Fundraising.

Officiating involves learning the official positions on the deck and taking some quick on-line courses to understand the position and then some practice at a swim meet. As a new member to the club, the club Officials Chair will contact you and explain the details of officiating.  The Stingrays biggest swim meet is the Mike Brown Meet where we host over 200 swimmers over the course of 3 days in early January.  As a parent of a Stingray member, you will be required to either officiate or assist with the Hospitality crew even if your child is not participating in the meet.

Fundraising will occur throughout the season in various forms. Some examples would be participating in ordering citrus fruit in the fall, ordering Mabel’s Labels under the Stingrays group, or participating in a bottle drive. Again, the fundraising activities are essential to the operation of the club and keeping our fees low. These activities will be managed by a Fundraising Sub-Committee to which you are welcome to join.

There will be a separate committee that will work on fundraising to assist our elite athletes with expenses when they reach high level competition.

Swim Meets

Throughout the season there will be many opportunities for your swimmer to participate in swim meets. Swimmers registered as “non-competitive” can participate in one swim meet per season. If they wish to participate in more than one, then their registration must be upgraded to “competitive”.  Swim meets are not mandatory, however we encourage swimmers of all levels and abilities to attend and be part of the team. It is a great opportunity for the swimmers to work together as a team and it allows the younger swimmers to learn from the more experienced swimmers.
Home Meets – The term “Home Meet” is used for a swim meet where the parents are responsible for organizing their own transportation or accommodation for their swimmer(s).   Generally Home Meets are held within a 2 hr driving radius of Perth. Registration forms will be sent home with your swimmer detailing the location, timing and cost for the meet. This cost includes the registration that we pay the host team and expenses for the coach(es).
Away Meets – The term “Away Meet” is used for a swim meet where the transportation and accommodation is organized by the club. These meets are generally overnight meets and involve swimmers aged 13 and older. An appropriate number of chaperones attend these swim meets.  Registration forms will be sent home with your swimmer detailing the location, timing and cost for the meet. For an “Away Meet” the cost includes accommodations, transportation, meet registration, and expenses for the coach(es) and chaperone(s).  Following the meet, the “Away Meet Coordinator” will reconcile the costs and return money to the participating families or may request for additional funds if the original amount paid was not enough to cover all expenses.
High Level Competitions or Training Camps – These are competitions (or training camps) where a swimmer qualifies for a provincial or national competition (or training camps), but the Stingrays as a team are not attending. All costs for a swimmer at these meets or training camps are the responsibility of the parents. If a coach is requested by the swimmer/parents, then all coach expenses are the responsibility of the parents.  If more than one swimmer is attending the total cost would be shared by the number of swimmers attending.


Injured Swimmer Procedure

In the case of a swimmer being unable to participate in regular swim practices and/or competitions due to injury or illness, the following procedure must be followed:

1. The swimmer must be cleared to return to swimming by their primary care practitioner and/or relevant specialist.
2. A report from the attending physician must be provided to the Perth Stingrays Aquatic Club Head Coach prior to the swimmer being cleared to return to training and/or competing. The report shall include:
• The nature of the swimmer’s injury/illness;
• The limitations placed on the swimmer’s ability to return to full participation in training/competing including restrictions concerning regular swimming activities;
• The timeline of the swimmer’s expected return to full capability with respect to training/competing;
• The schedule of follow-up treatment/assessment by the attending physician;
• Any long-term implications to the swimmer’s ability to fully participate in training/competition and what treatment is recommended.
3. The swimmer shall continue to receive recommended treatment and inform Head Coach of any changes in condition. Failure to do so may result in swimmer being precluded from participating in practice and/or competitions.







Registration Payment Information

Please read the following information carefully:

Registration Payments:
The Stingrays registration fees are paid through an online service that is accessible from our website http://perthstingrays.blogspot.ca/. You can choose to pay in 8 monthly installments on the 15th of each month from September to April, or you can make two lump sum payments : one on Sept 15/13 to replace the four installments covering September to December (half of total registration fee); and one on Jan. 15/14 to replace the four installments covering January to April (the other half of total registration fee).  This will facilitate an even and equitable spread of fees over two calendar years for taxation purposes.

Payment Penalties:
The Perth Stingrays is flexible and open to payment alternatives for struggling families.  Occasionally, a cheque may be returned to the Perth Stingrays for Non-Sufficient Funds (NSF).  These cheques will be subject to an additional fee of $10 (this is the amount charged to the club), in addition to which, the cheque MUST be replaced within two weeks of the swim family learning of the NSF, unless alternative payment arrangements can be made.  To make alternative payment arrangements, please contact the Registrar.

Issuing of Receipts:
For Personal Income Tax purposes, in order to claim Stingrays fees under the Child’s Fitness Tax Credit, two receipts will be issued during the season for registration fees paid to the club (Stingrays registration fees and Swim Ontario/EOSA fees). One receipt will be issued in January 2014 for all registration fees paid from September to December 2013. A second receipt will be issued in June 2014 for registration fees paid between January and May 2014. 
                                             
Swim Ontario/EOSA (Eastern Ontario Swim Association) fee:
Swim Ontario/EOSA require this fee for all swimmers for both insurance and registration purposes.  This is an annual mandatory fee that must be paid at the time of registration and is non-refundable. 

Cancellation Policy:
A swimmer resigning for the team must provide 30 days written notice in order to qualify for a partial refund of registration fees. Refunds will not be issued after March 1st. Official written notice must be sent to the Registrar. Only payments dated after the 30 days notice period has elapsed will be cancelled. Families who have paid registration fees in advance through lump sum payments will receive a refund prorated to the 8 payment schedule and based on the end of the 30 day notice period.


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